Microsoft Word 2007 Inserting Built-in Equations & Structures (Win)

Inserting Built-in Equations & Structures

Word 2007 has preset equations and mathematical structures for you to use with the Equation Editor. After accessing them, you can edit them to your preference. This document will help you access and insert these equations and structures into your document.

• Inserting Built-in Equations
• Inserting Built-in Structures

Inserting Built-in Equations

Word 2007 provides several commonly used equations (e.g., the binomial theorem, the area of a circle) to insert into documents. A built-in equation, once inserted into the Equation Editor, can be edited to your needs. For more information, refer The Design Command Tab.

1. Access the Equation Editor
2. From the Insert tab, in the Symbols group, click theon the EQUATION button » select the equation you need
   The equation appears in the Equation Editor.
3. To edit the variables and placeholders, double click them and make the desired changes.
   HINT: For more information about editing the Equation Editor, refer to Equation Editor Options.
4. When finished, click outside the Equation Editor
   The equation is inserted into your document.

Inserting Built-in Structures

Word 2007 has several commonly used mathematical structures to insert into documents. These built-in structures create a mathematical framework, allowing you to insert variables and placeholders. For more information, refer to The Design Command Tab.

1. Access the Equation Editor
2. In the Structures group, click the structure category » select the structure you want to use
   The structure appears in the Equation Editor.
3. To edit the variables and placeholders, double click them and make the desired changes
   HINT: For more information about editing the Equation Editor, refer to Equation Editor Options.
4. When finished, click outside the Equation Editor
   The equation inserts into the text

Microsoft Word 2007 Creating Custom Mathematical Expressions (Win)

Creating Custom Mathematical Expressions

While creating your Word document, you may need to use mathematical expressions. Those are the times when you will need to integrate equations, formulas, summations, complex fractions, or nonstandard symbols into your document. With Word 2007's Equation Editor, you may create almost any type of mathematical notation. This document explains how the Equation Editor can be used to create mathematical expressions. For basic information about the Equation Editor, refer to The Equation Editor Environment.

• Creating Custom Expressions
• Saving Custom Expressions

Creating Custom Expressions

If there is no built-in equation for your project, Word 2007's Equation Editor allows you to create your own expression. You can also add unique mathematical characters to equations and edit them to your liking.

1. Access the Equation Editor
2. In the Equation text box, type the custom mathematical expression
   HINT: To add more to your custom mathematical expression, refer to Inserting Built-in Equations, Inserting Built-in Structures, Inserting Symbols, or Formatting Mathematical Expressions.
3. When finished, click outside the Equation Editor
   The mathematical expression inserts into the text.

Saving Custom Expressions

You can save your custom mathematical expressions with Word's other built-in equations. This resource is useful when an expression is complex or is commonly used.

1. Create the custom equation
2. In the Equation Editor, click the FORMATTING PULL-DOWN LIST » select Save as New Equation...
   The Create New Building Block dialog box appears.
   
3. In the Name text field, type a name for your custom expression
4. From the Gallery drop-down list, select Equations
5. OPTIONAL: In the Description text box, describe the expression
6. Click OK
   The custom mathematical expression is saved in with Word's built-in equations.

Accessing and Inserting Custom Equations

Once a custom mathematical expression is saved, you can access it from Word's built-in equations.

1. Place the insertion point where you want the saved custom equation to appear
2. From the Insert tab, in the Symbols group, click theon the EQUATION button
   A scroll box of equations appears.
3. Select your custom mathematical expression
   The expression is inserted into the text where the insertion point is located.
   NOTE: If the expression was given a name, the name will appear in the top left corner of its display box.
4. OPTIONAL: Format the expression

Deleting Custom Equations

When you no longer have use for a custom mathematical expression, you can delete it.

1. From the Insert tab, in the Symbols group, click theon the EQUATION button
   A scroll box of equations appears.
2. From the list, right click the one you want to delete » select Organize and Delete...The Building Blocks Organizer dialog box appears.
   The custom expression you want to delete is highlighted.
3. Click DELETE
   A confirmation dialog box appears.
4. Click YES
   The expression is deleted.
5. To close the Building Blocks Organizer dialog box, click CLOSE

Microsoft Word 2007 The Equation Editor Environment (Win)

The Equation Editor Environment

While creating your Word document, you may need to use mathematical expressions such as equations, formulas, summations, complex fractions, or nonstandard symbols. With a proper understanding of the Equation Editor and the Design command tab, you will be better equipped to create such expressions. This document explains the Equation Editor environment and how it can be used to create mathematical expressions. For more information, refer to Creating Custom Mathematical Expressions.

• Accessing the Equation Editor
• The Equation Editor
• The Design Command Tab

Accessing the Equation Editor

The Equation Editor is never more than a few clicks away.

1. Place the insertion point where the Equation Editor should appear
   NOTE: To customize how you want the equation to appear on the page, refer to Equation Editor Options.
2. From the Insert tab, in the Symbols group, click EQUATION
   The Equation Editor appears in your document.

The Equation Editor

The Equation Editor has three main parts, shown and described below:

Move tab

When clicked and dragged, equations in the Equation Editor can be moved between the characters of a document.

Equation text box

Allows you to insert Word's built-in equations or structures, or your own custom equation. For more information, refer to Creating Custom Mathematical Expressions or Inserting Built-in Equations and Structures.

Formatting pull-down list

Allows you to format your mathematical expression. For more information, refer to Formatting Equations.

The Design Command Tab

When you access the Equation Editor, the Design command tab automatically appears on the ribbon. The Design command tab is a source of additional options for the Equation Editor. It has three groups: Tools, Symbols, and Structures.

The Tools Group

The Tools group allows you to format the Equation Editor and access built-in equations and saved equations. For more information, refer to Inserting Built-in Equations, Saving Custom Equations, or Equation Editor Options.

The Symbols Group

Word 2007 has many symbols to choose from when creating mathematical expressions.

Accessing Symbols in the Symbols Group

1. Access the Equation Editor
2. From the Design command tab, in the Symbols group, click MORE
   The Symbols scroll box appears.
3. Click the title bar of the Symbols scroll box
   A list of symbol categories appears.

The Structures Group

The Structures group offers users many types of nonstandard mathematical designs. Some structures may be a single character (e.g., operators, accents) others will provide a framework of operators and placeholders which you can edit (e.g., integrals, large operators). For more information on Structures, refer to Inserting Built-in Structures

Microsoft Word 2007: Equation Editor Options (Win)

Equation Editor Options

While using the Word 2007 Equation Editor, you may want to change your expression's appearance, justification, or other formatting options. This document illustrates how to format your mathematical expression.

• Formatting Mathematical Expressions
• Advanced Editing Options

Formatting Mathematical Expressions

Once you have created your mathematical expression, you may want to change how it looks.

1. In the Equation Editor, click the Formatting pull-down list
   A list of formatting options appears.
   
   The following table describes each option's function:

Image	Option	Function
	Save as New Equation...	Saves the equation into Word's list of built-in equations NOTE: Refer to Saving Custom Equations for more information.
	Professional	Displays the equation in two or more lines EXAMPLE:
	Linear	Displays the equation in a single line EXAMPLE:
	Change to Display/Change to Inline	Toggles the equation between Display (i.e., centered) and Inline (i.e., flush left) NOTE: Depending on the functions and operators in the equation, the equation may shrink when switching from Display to Inline.
	Justification	Aligns the equation Left, Right, Centered, or Centered as a GroupNOTE: To activate the Justification option, the Change to Display/Change to Inline option must be set to Display.

Advanced Editing Options

The Equation Options dialog box offers more formatting options, such as changing math fonts and justification within the Equation text box.

1. From the Insert menu, in the Symbols group, click EQUATION
   ORSelect your equation
2. From the Design command tab, in the Tools group, click EQUATION OPTIONS
   The Equation Options dialog box appears.
   
3. Make the desired changes
4. OPTIONAL: To change the default settings to the current selected settings
   1. Click DEFAULTS...
      A confirmation dialog box appears.
   2. Click YES
5. Click OK

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Microsoft Word 2007: Working with AutoText (Win)

 Working with AutoText

 

 

 

 

 

AutoText is useful for saving keystrokes while typing in your document. An AutoText entry is composed of an abbreviation and an associated phrase. This is an excellent way to reduce the number of keystrokes for frequently used phrases such as your department name, the University's address, and a signature block on a letter. AutoText entries can include both text and graphics. AutoText allows you to retain the formatting (e.g., font, size, justification) used when you created the entry or match the entry to the current document's formatting. Once an entry is created, it can be used throughout the current document and other documents associated with the same template.
To make entering text easier, Word offers the AutoText toolbar. In addition to the entries you create, Word's AutoText entries include some standard entries to be used as they are or reformatted to your specifications.

• Creating an AutoText Entry
• Inserting an AutoText Entry
• Deleting an AutoText Entry

Creating an AutoText Entry

 

Word allows you to create an AutoText entry by using the dialog box. The dialog box allows you to edit or modify your AutoText option entry.

1. In your Word document, type the desired phrase and/or insert the graphic
2. Select the phrase and/or graphic
3. From the OFFICE BUTTON, click WORD OPTIONS » select Proofing
4. In the AutoCorrect options section, click AUTOCORRECT OPTIONS...
   The AutoCorrect dialog box appears.
   
5. In the Replace text as you type section, in the Replace text box, type the keyword or phrase you want replaced
6. In the With text box, type the word or phrase you want to replace the keyword when it is typed in a document
   NOTE: If you selected the word or phrase, it should automatically appear in the With text box.
7. Click ADD
8. Click OK
   The AutoText entry is created.

Inserting an AutoText Entry

You can insert your AutoText by using the Ribbon option or the dialog box option.

Inserting an AutoText Entry: Ribbon Option

The ALL ENTRIES button on the AutoText toolbar contains all available AutoText entries. The entries are organized by category. The entries you create are found in the Normal category unless you have modified one of Word's preset AutoText entries.

1. Place the insertion point where you want the entry to appear
2. On the AutoText toolbar, click ALL ENTRIES» select a category » select the desired AutoText entry

Inserting an AutoText Entry: Dialog Box Option

1. Place the insertion point where you want the entry to appear
2. From the Insert menu, select AutoText » AutoText...
   OR
   On the AutoText toolbar, click AUTOTEXTor
   The AutoCorrect dialog box appears.
3. Select the AutoText tab
4. In the Enter AutoText entries here section, from the scroll list, select the desired AutoText entry
5. Click INSERT
   OR
   Double click the entry

Deleting an AutoText Entry

If you wish to delete some or all of your AutoText entries, use the following steps:

1. From the File menu, click WORD OPTIONS » select Proofing » click AUTOCORRECT OPTIONS...
   The AutoCorrect dialog box appears.
   
2. In the Replace text box, type the keyword or phrase of the AutoText you want deleted
   The AutoText will appear in the With textbox.
3. Click DELETE
4. Click OK

 

 

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Microsoft Word 2007: Working with File Properties (Win)

Working with File Properties

 

 

 

 

You can customize important document information with file properties, which can display a filename, title, author, searchable keywords, and more. These properties help reference the document, making it easily understandable.

• Editing File Properties
• Viewing File Properties
• Printing File Properties

Editing File Properties

File properties set a static location for important information about your document and can be edited. You can also edit file properties through Windows Explorer. For more information, refer to Viewing File Properties.

1. From the OFFICE BUTTON, select Prepare » Properties
   The Document Properties pane appears below the Ribbon.
   
2. From the Document Properties pull-down list, select Advanced Properties...
   The Document Properties dialog box appears.
3. Select the Summary tab
   The Properties dialog box refreshes to display the Summary options.
   
4. In the fields provided, type the appropriate information relating to your document
5. To save your changes and return to your document, click OK
   To return to your document without saving, click CANCEL
6. Click CLOSE

Viewing File Properties

You can also view a document's file properties from Windows Explorer.

1. In Windows Explorer, find the file whose file properties you want to view
2. Right click the file » select Properties
   The (File name) Properties dialog box appears.
3. Select the Summary tab
   The dialog box refreshes to display editable file properties.
   
4. OPTIONAL: To view more options, click ADVANCED >>
   The Summary tab refreshes to display advanced options.
   NOTE: To return to the Summary tab's initial display, click SIMPLE >>
5. OPTIONAL: To edit file properties from the (File name) Properties dialog box
   1. Click the text box you want to edit
   2. Make the changes
   3. To save your changes, click APPLY
      To save your changes and close the (File name) Properties dialog box, click OK
      To close the (File name) Properties without saving, click CANCEL

Printing File Properties

You can print file properties separate from the document or along with the document itself.

Printing File Properties: Without the Document

1. In the top left corner of the Word window, click the OFFICE BUTTON» select Print
   The Print dialog box appears.
2. From the Print what pull-down list, select Document properties
3. Click OK
   The file properties are printed.

Printing File Properties: With the Document

1. In the top left corner of the Word window, click the OFFICE BUTTON » select Word Options
   The Word Options dialog box appears.
2. From the Categories list, select Display
3. In the Printing Options section, select Print document properties.
   WARNING: Word will continue to print document properties unless the Print document properties box is unchecked. If this is undesirable, deselect the option after printing.
4. Click OK
5. In the top left corner of the Word window, click the OFFICE BUTTON» select PRINTThe Print dialog box appears.
6. Click OK
   The document is printed with its file properties.

 

 

 

 

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Microsoft Word 2007: Inserting Fields (Win)

 Inserting Fields

Fields are an efficient way to maintain frequently updated information. Whether it is your document filename, the last date your document was saved, the total number of pages, or the initials of the user who created the document, you can insert a field for virtually any kind of information. (For a more comprehensive description of fields that are available to you, please refer to Summary of Word Fields.) Word will then automatically update the information in your fields as changes occur within the document. You can insert fields into a header or footer or anywhere else in your document.
If the following types of fields do not fit your needs, you may want to review the AutoText feature.

• Inserting the FileName Field
• Inserting the SaveDate Field
• Inserting the NumPages Field
• Inserting the UserInitials Field

Inserting the FileName Field

You can create a field that will insert the document's name and location.

1. Place the insertion point where you want the field to appear
2. From the Ribbon, select the Insert tab
3. In the Text group, click QUICK PARTS» select Field...
   The Field dialog box appears.
4. From the Categories pull-down list, select Document Information
5. From the Field names scroll box, select FileName
6. OPTIONAL: To include the path (location) of the file in the filename field, from the Field options section, select Add Path to Filename
7. To close the Field dialog box, click OK

Inserting the SaveDate Field

You can create a field that will insert the date and time the document was last saved.

1. Place the insertion point where you want the field to appear
2. From the Ribbon, select the Insert tab
3. In the Text group, click QUICK PARTS» select Field...
   The Field dialog box appears.
4. From the Categories pull-down list, select Date and Time
5. From the Field names scroll box, select SaveDate
6. Under Field properties, select the desired format

6. To close the Field dialog box, click OK

Inserting the NumPages Field

You can create a field that will insert the total number of pages in the document.

1. Place the insertion point where you want the field to appear
2. From the Ribbon, select the Insert tab
3. In the Text group, click QUICK PARTS» select Field...
   The Field dialog box appears.
   
4. From the Categories pull-down list, select Document Information
5. From the Field names scroll box, select NumPages
6. To change type of numbering displayed, under Field properties, in the Format scroll list, select the desired type
   EXAMPLE: Select I, II, III
7. To close the Field dialog box, click OK

Inserting the UserInitials Field

You can create a field that will insert your user initials.

1. Place the insertion point where you want the field to appear
2. From the Ribbon, select the Insert tab
3. In the Text group, click QUICK PARTS» select Field...
   The Field dialog box appears.
   
4. From the Categories pull-down list, select User Information
5. From the Field Names scroll box, select UserInitials
6. Under Field properties, select the desired format
7. To apply the changes and close the Field dialog box, click OK

To make changes to User Information:

NOTE: Changes to the user initials or name will affect all documents; changes to the user address can be applied to all documents, or just the active document.

1. From the OFFICE BUTTON, click WORD OPTIONS
   The Word Options dialog box appears.
2. To change the user initials or name,
   1. From the Categories list, select Popular
   2. From the Personalize your copy of Microsoft Office section, make the appropriate changes
3. To change the user address,
   1. From the Categories list, select Advanced
   2. From the General group, in the Mailing address text box, type the desired address
4. Click OK

 

 

 

 

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