Microsoft Word 2007 Inserting Built-in Equations & Structures (Win)

Inserting Built-in Equations & Structures

Word 2007 has preset equations and mathematical structures for you to use with the Equation Editor. After accessing them, you can edit them to your preference. This document will help you access and insert these equations and structures into your document.

• Inserting Built-in Equations
• Inserting Built-in Structures

Inserting Built-in Equations

Word 2007 provides several commonly used equations (e.g., the binomial theorem, the area of a circle) to insert into documents. A built-in equation, once inserted into the Equation Editor, can be edited to your needs. For more information, refer The Design Command Tab.

1. Access the Equation Editor
2. From the Insert tab, in the Symbols group, click theon the EQUATION button » select the equation you need
   The equation appears in the Equation Editor.
3. To edit the variables and placeholders, double click them and make the desired changes.
   HINT: For more information about editing the Equation Editor, refer to Equation Editor Options.
4. When finished, click outside the Equation Editor
   The equation is inserted into your document.

Inserting Built-in Structures

Word 2007 has several commonly used mathematical structures to insert into documents. These built-in structures create a mathematical framework, allowing you to insert variables and placeholders. For more information, refer to The Design Command Tab.

1. Access the Equation Editor
2. In the Structures group, click the structure category » select the structure you want to use
   The structure appears in the Equation Editor.
3. To edit the variables and placeholders, double click them and make the desired changes
   HINT: For more information about editing the Equation Editor, refer to Equation Editor Options.
4. When finished, click outside the Equation Editor
   The equation inserts into the text

Microsoft Word 2007 Creating Custom Mathematical Expressions (Win)

Creating Custom Mathematical Expressions

While creating your Word document, you may need to use mathematical expressions. Those are the times when you will need to integrate equations, formulas, summations, complex fractions, or nonstandard symbols into your document. With Word 2007's Equation Editor, you may create almost any type of mathematical notation. This document explains how the Equation Editor can be used to create mathematical expressions. For basic information about the Equation Editor, refer to The Equation Editor Environment.

• Creating Custom Expressions
• Saving Custom Expressions

Creating Custom Expressions

If there is no built-in equation for your project, Word 2007's Equation Editor allows you to create your own expression. You can also add unique mathematical characters to equations and edit them to your liking.

1. Access the Equation Editor
2. In the Equation text box, type the custom mathematical expression
   HINT: To add more to your custom mathematical expression, refer to Inserting Built-in Equations, Inserting Built-in Structures, Inserting Symbols, or Formatting Mathematical Expressions.
3. When finished, click outside the Equation Editor
   The mathematical expression inserts into the text.

Saving Custom Expressions

You can save your custom mathematical expressions with Word's other built-in equations. This resource is useful when an expression is complex or is commonly used.

1. Create the custom equation
2. In the Equation Editor, click the FORMATTING PULL-DOWN LIST » select Save as New Equation...
   The Create New Building Block dialog box appears.
   
3. In the Name text field, type a name for your custom expression
4. From the Gallery drop-down list, select Equations
5. OPTIONAL: In the Description text box, describe the expression
6. Click OK
   The custom mathematical expression is saved in with Word's built-in equations.

Accessing and Inserting Custom Equations

Once a custom mathematical expression is saved, you can access it from Word's built-in equations.

1. Place the insertion point where you want the saved custom equation to appear
2. From the Insert tab, in the Symbols group, click theon the EQUATION button
   A scroll box of equations appears.
3. Select your custom mathematical expression
   The expression is inserted into the text where the insertion point is located.
   NOTE: If the expression was given a name, the name will appear in the top left corner of its display box.
4. OPTIONAL: Format the expression

Deleting Custom Equations

When you no longer have use for a custom mathematical expression, you can delete it.

1. From the Insert tab, in the Symbols group, click theon the EQUATION button
   A scroll box of equations appears.
2. From the list, right click the one you want to delete » select Organize and Delete...The Building Blocks Organizer dialog box appears.
   The custom expression you want to delete is highlighted.
3. Click DELETE
   A confirmation dialog box appears.
4. Click YES
   The expression is deleted.
5. To close the Building Blocks Organizer dialog box, click CLOSE

Microsoft Word 2007 The Equation Editor Environment (Win)

The Equation Editor Environment

While creating your Word document, you may need to use mathematical expressions such as equations, formulas, summations, complex fractions, or nonstandard symbols. With a proper understanding of the Equation Editor and the Design command tab, you will be better equipped to create such expressions. This document explains the Equation Editor environment and how it can be used to create mathematical expressions. For more information, refer to Creating Custom Mathematical Expressions.

• Accessing the Equation Editor
• The Equation Editor
• The Design Command Tab

Accessing the Equation Editor

The Equation Editor is never more than a few clicks away.

1. Place the insertion point where the Equation Editor should appear
   NOTE: To customize how you want the equation to appear on the page, refer to Equation Editor Options.
2. From the Insert tab, in the Symbols group, click EQUATION
   The Equation Editor appears in your document.

The Equation Editor

The Equation Editor has three main parts, shown and described below:

Move tab

When clicked and dragged, equations in the Equation Editor can be moved between the characters of a document.

Equation text box

Allows you to insert Word's built-in equations or structures, or your own custom equation. For more information, refer to Creating Custom Mathematical Expressions or Inserting Built-in Equations and Structures.

Formatting pull-down list

Allows you to format your mathematical expression. For more information, refer to Formatting Equations.

The Design Command Tab

When you access the Equation Editor, the Design command tab automatically appears on the ribbon. The Design command tab is a source of additional options for the Equation Editor. It has three groups: Tools, Symbols, and Structures.

The Tools Group

The Tools group allows you to format the Equation Editor and access built-in equations and saved equations. For more information, refer to Inserting Built-in Equations, Saving Custom Equations, or Equation Editor Options.

The Symbols Group

Word 2007 has many symbols to choose from when creating mathematical expressions.

Accessing Symbols in the Symbols Group

1. Access the Equation Editor
2. From the Design command tab, in the Symbols group, click MORE
   The Symbols scroll box appears.
3. Click the title bar of the Symbols scroll box
   A list of symbol categories appears.

The Structures Group

The Structures group offers users many types of nonstandard mathematical designs. Some structures may be a single character (e.g., operators, accents) others will provide a framework of operators and placeholders which you can edit (e.g., integrals, large operators). For more information on Structures, refer to Inserting Built-in Structures

Microsoft Word 2007: Equation Editor Options (Win)

Equation Editor Options

While using the Word 2007 Equation Editor, you may want to change your expression's appearance, justification, or other formatting options. This document illustrates how to format your mathematical expression.

• Formatting Mathematical Expressions
• Advanced Editing Options

Formatting Mathematical Expressions

Once you have created your mathematical expression, you may want to change how it looks.

1. In the Equation Editor, click the Formatting pull-down list
   A list of formatting options appears.
   
   The following table describes each option's function:

Image	Option	Function
	Save as New Equation...	Saves the equation into Word's list of built-in equations NOTE: Refer to Saving Custom Equations for more information.
	Professional	Displays the equation in two or more lines EXAMPLE:
	Linear	Displays the equation in a single line EXAMPLE:
	Change to Display/Change to Inline	Toggles the equation between Display (i.e., centered) and Inline (i.e., flush left) NOTE: Depending on the functions and operators in the equation, the equation may shrink when switching from Display to Inline.
	Justification	Aligns the equation Left, Right, Centered, or Centered as a GroupNOTE: To activate the Justification option, the Change to Display/Change to Inline option must be set to Display.

Advanced Editing Options

The Equation Options dialog box offers more formatting options, such as changing math fonts and justification within the Equation text box.

1. From the Insert menu, in the Symbols group, click EQUATION
   ORSelect your equation
2. From the Design command tab, in the Tools group, click EQUATION OPTIONS
   The Equation Options dialog box appears.
   
3. Make the desired changes
4. OPTIONAL: To change the default settings to the current selected settings
   1. Click DEFAULTS...
      A confirmation dialog box appears.
   2. Click YES
5. Click OK

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Microsoft Word 2008: Printing Options for Specific Pages (Mac)

Printing Options for Specific Pages

You may not always want to print your entire Word document. There are times when you may want to print only certain pages. The Page Range section of the Print dialog box allows you to select or specify the pages that you want to print.

• Terminology
• The Print Dialog Box
• Specifying the Pages to Print

Terminology

The following is a short list of terms used within this document. Understanding them will help you to understand the instructions provided herein.

ContiguousNext to in sequence. For example, page 3 is contiguous to pages 2 and 4.

NoncontiguousNot next in sequence. For example, page 3 and page 7 are noncontiguous pages.

SectionIn Word, a document is separated into sections by a section break. Each section is referred to by number. For example, documents that are the result of a mail merge are individual sections.

The Print Dialog Box

To use the options described in this document, you must access the Print dialog box:

1. From the File menu, select Print...
   The Print dialog box appears.
2. In the Pages section, specify the pages you want to print
3. Click PRINT

Specifying the Pages to Print

The table shown lists options for printing and the selection or specifications that you must make in the Page Range section of the Print dialog box to achieve the desired results.

To print only selected text
Under Pages, select Selection
To print all pages of your document
Under Pages, select All
To print the page your insertion point is currently in
Under Pages, select Current Page
To print noncontiguous pages
Under Pages, select Page range Type the page numbers separated by commas
To print a range of contiguous pages
Under Pages, select From In the From text box, type the first page to print In the To text box, type the last page to print
To print a combination of noncontiguous pages and a range
Under Pages, select Page range Type the page numbers, separating the noncontiguous pages by commas and the range by a hyphen
To print a section of your document
Under Pages, select Page range Type s and the section number
To print noncontiguous sections
Under Pages, select Page range Type s and the section number for each section you want to print Separate the section numbers by commas.
To print a range of pages that crosses sections
Under Pages, select Page range Reference the pages and their respective sections by typing p before the page number and s before the section number Place a hyphen between the beginning page/section and the ending page/section.

 

 

 

 

 

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Microsoft Word 2008: Changing Word Default Settings

 Changing Word Default Settings

The default settings in Microsoft Word 2008 can be changed to your preferences. Working with Word can become more efficient and less time consuming if you set the program defaults to your preferred settings. This document will show you how to change the default font settings, save location, and user information in Word 2008.

• Font Settings
• Save Location
• User Information

Font Settings

If you frequently use a font setting that is different than the default setting, you may want to change the default setting to your preference. This section will show you how to change the font default.

1. From the Format menu, select Font...
   The Font dialog box window appears.
   
2. Make changes to the Font, Font style, Size, Font color, Underline style, Underline color, and Effects as necessary
3. Click DEFAULT...
   A confirmation dialog box appears.
4. Click YES
   The default settings are changed.

Save Location

The default save location identifies the first location where Word files will be saved when you click SAVE or SAVE AS. To change the default location, follow these steps.

1. From the Word menu, select Preferences...
   The Word Preferences dialog box appears.
   
2. In the Personal Settings section, click FILE LOCATIONS
   The File Locations dialog box appears.
   
3. In the File types category, select Documents
4. Click MODIFY...
   ORDouble click DOCUMENTSThe Choose a Folder dialog box appears.
   
5. Choose the desired location
6. Click CHOOSEYou are returned to the File Locations dialog box.
7. Click OK

User Information

The default User Information settings can be used to save your name or initials for use on documents. To change the default name and initials, follow these steps.

1. From the Word menu, select Preferences...
   The Word Preferences dialog box appears.
   
2. From the Personal Settings category, click USER INFORMATION
   The User Information dialog box appears.
   
3. In the First text box, type your first name
4. In the Last text box, type your last name
5. In the Initials text box, type initials
6. OPTIONAL: In the Address, City, State, Zip, Phone, and E-mail text boxes, type the appropriate information.
7. Click OK
   Your user information is saved.

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Microsoft Word 2008: Using Headers and Footers (Mac)

Using Headers and Footers

This document describes how to add, format, and customize headers and footers in Microsoft Word 2008 for Macintosh. Headers and footers allow you to add information such as page numbers and dates to the format of your document.

• Accessing the Header and Footer Tools
• Header and Footer Tools Overview
• Adding a Header and Footer
• Formatting Headers and Footers for Even and Odd Pages
• Numbering Pages in Headers and Footers

Accessing the Header and Footer Tools

The Header and Footer tools are located on the Formatting Palette. These are tools that you will frequently use when working with headers and footers in your document. Use the following steps to access the Header and Footer toolbar.

1. From the View menu, select Header and Footer
   ORDouble click on the HEADER or FOOTER region
   The Header and Footer regions appear.
2. On the ribbon, click TOOLBOX
   The Toolbox appears.
   NOTE: The Toolbox displays the Formatting Palette section by default. If the Formatting Palette does not display, click FORMATTING PALETTE.
3. Select Header and Footer
   The Header and Footer tools appear.
   

Header and Footer Tools Overview

There are multiple ways to manipulate your headers and footers. Using the following tools you should be able to properly format these areas to fit your needs.

Button	Function
	Inserts the page number
	Inserts the number of pages
	Changes page number formatting
	Inserts the date
	Inserts the time
	Shows previous header or footer, shows next header or footer NOTE: The previous and next options are relevant when your document is divided into sections
	Switches between header and footer
	Allows you to "go to" a specific header or footer section
	Makes the header or footer different on the first page of the section
	Makes header or footer different on odd and even pages
	Makes the header or footer the same as the previous section NOTE: You can only link to previous sections if your document is divided into sections
	Hides document text
	Allows you to change the placement of the header or footer on your document

 Adding a Header or Footer

Headers and footers allow you to add information above and below the typing area of your document. You can add information such as the title of the document, author, date printed, chapter/section title, or page numbers.

1. From the View menu, select Header and Footer
   ORDouble click on the Header or Footer region
   The Header and Footer regions appear.
2. In the document, place your insertion point in the Header region or the Footer region
3. Type the desired text
   HINT: Almost all formatting options (e.g., font, size, centering, tabs, and borders) that can be applied in the document can also be applied in headers and footers.
4. When you are ready to return to your document, on the Header and Footer toolbar, click CLOSE
   ORDouble click the document body

 Formatting Headers and Footers for Even and Odd Pages

If you are working on a document that will be printed back-to-back and have facing pages (like a book), you may want to format your headers and footers differently according to whether they are on an even or odd page.

1. From the View menu, select Header and Footer
   ORDouble click on the Header or Footer region
   The Header and Footer regions appear.
2. On the ribbon, click TOOLBOX
   The Toolbox appears.
   NOTE: The Toolbox displays the Formatting palette section by default. If the Formatting palette does not display, click FORMATTING.
3. Select Header and Footer
   The Header and Footer tools appear.
   
4. Select Different Odd and Even Pages
   Labels appear designating the odd and even page footers.
   
5. In the document, type the desired text for odd and even headers and footers
   NOTE: Options for odd and even headers and footers will appear when your document is two or more pages in length.
   HINT: Almost all formatting options (e.g., font, size, centering, tabs, and borders) that can be applied in the document can also be applied in headers and footers.
6. When you are ready to return to your document, click CLOSE
   ORDouble click the document body

 Numbering Pages in Headers and Footers

1. From the View menu, select Header and Footer
   The Header and Footer regions appear.
2. In the document, place your insertion point where you want the page number to appear
   NOTE: Unless directed otherwise, Word will keep headers and footers consistent for all pages.
3. On the ribbon, click TOOLBOX
   The Toolbox appears.
   NOTE: The Toolbox displays the Formatting palette section by default. If the Formatting palette does not display, click FORMATTING.
4. In the Toolbox, select Header and Footer
   The Header and Footer tools appear.
   
5. In the Insert section, click INSERT PAGE NUMBER
   The page number is inserted.
   HINT: Almost all formatting options (e.g., font, size, centering, tabs, and borders) that can be applied in the document can also be applied in headers and footers.
6. OPTIONAL: To remove page numbering from the first page,
   1. From the Insert menu, select Page Numbers…
      The Page Numbers dialog box appears.
   2. Deselect the Show number on first page option
   3. Click OK
7. When you are ready to return to your document, click CLOSE
   OR Double click the document body

 

 

 

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